PSF Job Titles (with responsibilities)

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President

• Plans the agenda for the next Board meeting and provides secretary with a copy one week before the next meeting
• Leads each Board meeting, keeping the meetings to a 2 hour maximum unless the Board as a whole OKs a longer meeting
• Researches what other parent groups accomplish for their parents and school
• Plans or delegates the planning of the Summer Board Retreat
• Writes a thank you note to all parent volunteers for PSF fundraisers and Events
• Leads in creating the calendar for Board and General Meetings for the upcoming school year in cooperation with Administration
• Arranges for the meeting place for the monthly Board meetings

Vice President

• Takes the place of the President in his/her absence
• Leads the Helping Hands ministry by:
  • Developing a system for finding out who might need meals
  • Finding volunteers to prepare meals
  • Organizing a schedule for meal preparation for a needy school family
  • Arranging for deliver of the meals
• Notifies Board of any school families needing special help
• “Dreams” of new ways to develop fellowship among our school families

Program Chairperson

• Schedules speakers for the General Meetings
• Creates the program schedule for each General Meeting
  • Contact administrator for topic to be discussed with parents
• Creates the physical program for the evening

Hospitality Chairperson

• Arranges for the refreshments for General Meetings
• Sets up and cleans up refreshments at each General Meeting
• Gives necessary reimbursement information to Treasurer in a timely manner

Spiritual Opportunities Chairperson

• Organizes parent Bible studies
• Organizes prayer opportunities for parents
• Liaison between PSF and Moms-in-Touch
• “Dream” of new ways to foster spiritual growth within our school
• Open each Board Meeting and General Meeting with a Devotional and prayer

Secretary

• Notifies Board members of upcoming meetings
• Sends agenda to Board members one week before Board meetings
• Takes minutes at all Board and General Meetings
• E-mails all meeting minutes to Board members one week prior to Board Meetings
• Puts all necessary articles into the school weekly newsletter
• Documents events with photos and uses them to maintain a PSF historical record of events each school year

Treasurer

• Maintains all financial records for PSF
• Makes a monthly written financial report to the Board indicating monies earned by project and monies used by project
• Provides all necessary paperwork to school accounting department within 15 days of a meeting or an event